Cademy

Cademy is a cloud platform for professional training providers that runs both the business of training and the learning itself from one record. The company's site describes it as five products built as one: a course builder, a course booking system, a learning management system, a training CRM and a training management system. The footer names the company as Cademy Group Ltd of Edinburgh, Scotland, and the homepage says the platform is "Trusted by 1,000+ training teams globally" and rated 4.9 on Capterra.

The idea behind it is that a training provider should not keep bookings in one tool, learner records in another and invoices in a spreadsheet. In Cademy, a learner who books a place becomes a registration on that course date, the order raises an invoice, the register taken on the day drives completion, and completion issues the certificate. The company's own explanation of the difference between a TMS and an LMS is that a TMS "manages the business of training: dates, bookings, people and money", while an LMS "delivers and tracks the learning itself"; Cademy says it does both on one record.

Building and selling courses

The course builder handles in-person, live online, on-demand and blended courses in one editor. Price, capacity, venue and certificate rules are set once on the course, and every new date inherits them, so a provider only changes what is different about a given day. An AI course builder, which the site says is on every plan, drafts sections, lessons and quiz questions from PDFs the provider uploads. The site also lists a personal assistant connected through MCP to Claude or ChatGPT as coming soon.

Course booking runs either on the provider's own website or on a branded Cademy booking site. The homepage says the booking widget embeds on WordPress, Wix, Squarespace, Webflow or any site with one snippet. Booking covers payments, waitlists, discounts, offers and memberships. At checkout a learner pays by card, PayPal or Klarna, or a company pays by invoice with a purchase order number. Price options can sit side by side on one date, such as a standard place, an early bird rate, a team booking rate and a refresher rate for previous learners. Providers can take a deposit of 1 to 95% with the balance due before the course, or split a fee into 2 to 12 monthly installments with reminders and payment links for each.

Cademy treats individuals and organizations as two workflows. A member of the public finds a date and pays by card, and gets their own home with courses, progress, the next session and certificates. An organization gets a record with contacts grouped by email domain, key and billing contacts, parent and subsidiary companies, private dates linked to it, purchase orders at checkout and invoices on the provider's terms. The person booking for a team can add names later and see progress and certificates for every place they booked.

Learning management

The LMS side covers video, SCORM content, quizzes with pass marks, drip feed, deadlines and discussion forums. The integration strip on the homepage names SCORM 1.2. Certificates issue automatically on completion, carry an expiry date, and can award CPD; the site's own example timeline shows 12 certificates issued the afternoon a first aid course ran. Completion status on each registration comes from both attendance and lessons, so a blended course counts a classroom day and online lessons together. Feedback is requested automatically when a learner completes.

Running the operation

The training management side is a single calendar of dates, venues and facilitators, viewable by month, week, year, timeline or list and grouped by facilitator, location or team. In the timeline view an administrator drags a date to change its time and clicks a gap to add one. Each date can be public or private, in person, online or hybrid, and the site says Zoom meetings are created automatically for online dates. Google and Outlook calendars stay in sync, and busy times are read from connected calendars.

Facilitators are assigned to dates, emailed when a date changes, and sent a 24-hour reminder and a calendar invite. The Facilitator role sees only that person's own dates and registers. The other two roles the site names are system admin, who sees the whole operation, and course owner, who sees their own courses, learners and reports.

The register is where the record comes together. Attendance is marked one by one or in bulk, and certificates, CPD and feedback requests follow from it. Registrations can be moved to another date or course while keeping their history, and a printable register can include blank rows for unfilled places. Waitlisted people are emailed in order when a place opens. Automations send reminder emails a week, a day and an hour before a course, chase overdue invoices, and notify admins of new bookings and cancellations. Reusable task sets attach a pre-course checklist to a date in one click.

Invoicing, CRM and reports

Invoices are raised on booking, with purchase order numbers and net terms, and move through draft, awaiting payment, partially paid, overdue, paid and void. Partial refunds and credit notes go out as PDFs. Providers can charge and invoice in pounds, US dollars, euros, Australian and New Zealand dollars and more. The Xero integration syncs each invoice, payment, credit note and cancellation, and an invoice marked paid in Xero is marked paid in Cademy. The site also mentions posting invoices to QuickBooks.

The training CRM keeps bookings, certificates, emails, notes and tasks on one timeline per contact and per organization, with an inbox for learner messages. A keyboard search (Ctrl+K on Windows) finds contacts, organizations, courses, orders, invoices and registrations together, limited to what the user's role can open.

Reports show revenue and cumulative revenue, orders by source, revenue by payment status and currency, and top courses. Exports cover registrations, orders, invoices, payments, participants, course dates, contacts and organizations, all as CSV at any time. Compliance views list registrations by certificate expiry, so a provider can see who is due for a refresher.

Integrations named on the site are Stripe, PayPal, Klarna, Xero, Google Calendar, Outlook, Zoom, Zapier and Salesforce, plus an open API with webhooks and embed snippets. Imports bring in contacts, organizations, courses, dates, registrations and orders from a spreadsheet, and there is a dedicated importer for Arlo.

Plans and pricing

Cademy publishes its prices. The FAQ says: "There is a free plan. Pro is £99 a month billed yearly, or £119 monthly. Teams is £499 a month billed yearly, or £599 monthly. Enterprise is priced to fit." The site describes the free plan as having no time limit, and the sign-up prompt says no card is needed. It also says there are no booking fees on paid plans, that the LMS is included on every plan, and that there is no implementation package: a provider starts on the free plan and sets up on its own.

The pricing details spread across the site show what changes between plans. Facilitators get their own seats, 2 on Free, 10 on Pro and 50 on Teams. Contact imports are on every plan and course imports start on Pro. Teams adds tax profiles per country, deposits and installments, several invoice profiles and Xero accounts, and scheduled exports to an inbox. The FAQ says the pricing page shows which plan includes the Xero integration.

Who it suits

Cademy is built for commercial training providers that sell public dates to individuals and private dates to companies, the kind of business that runs first aid, health and safety or professional skills courses across several venues and needs registers, certificates with expiry dates and invoices with purchase orders. A provider moving off spreadsheets can start on the free plan, import its data and run a course before paying anything, and a provider that needs blended delivery gets an LMS in the same system rather than as an add-on. The site's solutions menu also lists regulated and accredited training, corporate L&D, HR teams, colleges and customer success teams.

The caveat is that the most useful money features for larger operations, such as deposits, installments, per-country tax profiles and scheduled exports, sit on the Teams plan rather than Pro, so a growing provider should check which features its checkout needs before choosing a tier.