OpenEduCat

What OpenEduCat is

OpenEduCat is an education ERP with a built-in learning management system, used by schools, colleges and universities to run admissions, student records, courses, exams, fees and staff in one system. Its home page promises "One Education ERP to Run Your Entire Institution" that "replaces disconnected systems with one unified platform." The company says it was "Founded in 2014" and is used "by over 3 million users at universities, colleges, and K-12 schools across 90+ countries," with a separate line citing "1,000+ Institutions."

Two things set it apart from most school LMS products. It is open source: the Free Edition is "LGPL-3.0 licensed," with source code on GitHub, and the company stresses that this is "a real OSI license, not a marketing label." And it is "Built on the Odoo framework with open data models," so an institution's data is, in the site's words, "queryable, exportable, and yours." Institutions can self-host it or use OpenEduCat's cloud.

The solutions menu covers universities, colleges, K-12 and high schools, preschools, charter, international and Montessori schools, and smaller providers such as music schools, dance studios, summer schools and after-school programs.

Modules

OpenEduCat advertises "70+ modules on a single database," which an institution switches on as it needs them "no migrations, no data silos, no additional infrastructure." The module list on the home page includes SIS, Course, Financial, Online Admission, Gradebook, Exam, LMS, Attendance, Assignment, Campus, Live Classroom, Timetable, Library, Faculty, CRM, E-Commerce, Event, Document and Marketing, plus WhatsApp, Zoom, Google Meet and Teams.

The main areas group like this:

• Student Information System: student records, an activity dashboard and a student portal for enrollment, attendance and grades.
• LMS: built-in course authoring, synchronous and asynchronous learning, and gamification and reporting.
• CRM: lead, contact and communication tracking for admissions.
• ERP: accounting, HR and payroll, and events.
• CMS: the institution's website and blog.
• Integration: WhatsApp and a social media marketing tool, with the platform described as able to connect to "existing student systems, payment platforms, communication tools, and campus infrastructure."

Related feature pages describe admission management with online applications, merit lists and enrollment conversion; financial management that sets fee structures once, generates invoices at enrollment and takes payment by cash, bank or online gateway; an examination system for scheduling exams across rooms, issuing hall tickets and publishing results; and faculty management for workloads, substitutions and reviews. One customer quoted on the home page, Jorge D., praises online fee collection "including annual, examination, and tuition fees."

The learning side

The cloud LMS page lists course creation, "SCORM content support, quizzes with multiple question types, assignments, gradebook integration, live virtual classrooms, and completion certificates." Because the LMS shares a database with the rest of the ERP, "Student enrollment in SIS automatically grants LMS access. Attendance from LMS sessions syncs with the attendance module. Grades flow from quizzes directly to student transcripts." Migration in is handled by importing "existing courses (SCORM packages), student data (CSV), and grades from your current system." The mobile app "supports offline content access for students," with progress syncing once a connection returns.

AI tools

The site says the AI Course Generator "is one of 91 AI tools built into OpenEduCat." An instructor enters a subject, level, number of weeks and sessions per week, and the generator drafts a week-by-week outline with lesson plans, learning objectives tagged to Bloom's taxonomy levels, readings and assessment points. The draft follows the institution's course template if one is configured, loads into the course editor, and "nothing reaches students until faculty publishes it." The page's worked example is a 14-week undergraduate Introduction to Environmental Science course with 3 sessions a week.

The generator runs on a bring-your-own-model basis: "Azure OpenAI, Google Vertex AI, AWS Bedrock, or another compatible provider," under the institution's own agreement and region. "Guardrails, spending budgets, and audit logs apply to every generation." Related AI tools include a Quiz & Assessment Builder, a Grading Assistant in which "AI drafts rubric-aligned feedback; teachers review and assign every grade," a Student Support & Tutoring tool that answers questions from uploaded course documents with citations, and content recommendations drawn from a pool of resources chosen by faculty. The menu also lists learning analytics, learning paths and plagiarism detection.

No-Code Studio

No-Code Studio lets staff build their own forms, workflows, reports and small applications with drag-and-drop tools, with list, kanban and calendar views and templates for approvals and registrations. Apps "can read from and write to any data model in OpenEduCat, subject to the permissions IT configures," so a student affairs app can pull enrollment status from the SIS. IT sets global policies on which data staff can reach, who can publish and whether apps need review. The FAQ recommends "a four-hour training session for new builders" and says there is "no hard limit on the number of apps"; institutions "have built anywhere from 5 to over 80 custom apps," and "50+ active apps run without any performance issues" on standard hosting. Apps are stored as configuration, so they migrate through upgrades.

Cloud or self-hosted

The two editions run "the same OpenEduCat platform with the same features," and an institution "can start with cloud and migrate to self-hosted later, or vice versa." Self-hosting means "no student limits and no license call-home." The cloud edition offers a hosting region in the US, EU, Asia or Middle East, multi-tenant or dedicated instances, custom domains, "Automatic daily backups with 30-day retention," a "99.9% uptime SLA," and encryption with "TLS 1.3" in transit and "AES-256" at rest. The site describes a "SOC 2 compliant hosting environment," "FERPA compliance for US institutions" and "GDPR compliance for EU institutions." The IT specs strip adds a REST API and "SSO & LDAP," and the integrations list names Google Workspace and Microsoft.

Pricing and trial

OpenEduCat offers a "Free 15-day trial. No credit card. Full feature access." Pricing is configured per institution, but the home page commits to "Fixed pricing that doesn't penalize you for growing enrollment. No per-student fees." The cloud page frames the edition as a "Monthly subscription cost model" and self-hosting as a "One-time license plus ongoing maintenance costs," and says that for most institutions under 5,000 students, "cloud is 30-50% cheaper over 3 years" once on-premise costs of "$10K-50K+" in servers are counted. The footer links a No Refund Policy. Services include implementation, consulting, integration and training, with live chat and WhatsApp contact.

Who it suits

OpenEduCat suits a school, college or university that wants student records, admissions, fees, exams and the LMS on one database, and wants the option to inspect and host the code itself. IT teams get open data models, a REST API, SSO and a No-Code Studio for local workflows; faculty get SCORM, gradebook, live classes and governed AI course tools. Its flat pricing helps institutions that expect enrollment to grow. The breadth of 70+ modules is more than a single-course provider needs, and the self-hosted route assumes an IT team comfortable running an Odoo-based system.